REPORT TO COUNCIL
SUBJECT
Title
Action on Bills and Claims Report (CC, SA,) for the period November 14th, 2020 - December 18th, 2020
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or her designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It’s important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment to Northern Power Agency in the amount of $28,174,199 for November and December 2020 all resources bill and Western Restoration fund.
• Payment to MSR Energy Authority/Power Agency in the amount of $4,721,787 for October and November 2020 power purchase and shaping fee.
• Payment to Tri-Dam Power Authority/Project in the amount of $4,300,834 for October and November 2020 Hydroelectric purchase.
• Payment to Desilva Gates Construction in the amount of $2,558,722 for service performed on 2020 Annual Street Maintenance and Rehabilitation project through October 31, 2020.
• Payment to Santa Clara Valley Water District in the amount of $2,094,229 for October 2020 treated water purchase and September 2020 Pump Tax, a groundwater charge that is used to pay for the protection and augmentation of water supplies in the basin.
• Payment to California Independent Systems Operator (CAISO) in the amount of $1,634,137 for October and November 2020 settlement fees associated with the settling of the market transactions (purchases and sales) between SVP and CAISO.
Payments to ManCo are not included in the City’s Bills and Claims report as they are currently reported through a separate Stadium Authority Bills and Claims report. Stadium Authority related payments in the City’s Bills and Claims report include general administrative, materials, and supplies expenses of approximately $13,916. Included in this amount is $11,698 to Santa Clara County Sheriff’s Department for special law enforcement services at stadium events for September and October 2020. These expenses are reimbursed to the City by the Stadium Authority.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The expenditures of $66,924,883 were appropriated to various funds with the adoption of the Fiscal Year 2020/21 Budget, as amended.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for November 14, 2020 - December 18, 2020.
Staff
Reviewed by: Kenn Lee, Director of Finance
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bills and Claims Approved for Payment Report