REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Pruneridge Avenue-Lawrence Expressway Bicycle Lane Improvements Project (CE 17-18-09)
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Currently, a gap exists in the bicycle lanes on Pruneridge Avenue between Lawrence Expressway and Harvard Avenue (Attachment No. 1). This is primarily due to the road narrowing in this area; the current roadway dimensions are inadequate for a bicycle lane. This project was developed to eliminate the bicycle lane gap by widening the roadway, installing a new five-foot bicycle lane with a two-foot buffer and creating an eastbound left-turn lane on onto Harvard Avenue. City Council approved the concept and a new CIP Pruneridge Avenue-Lawrence Expressway Bicycle Lane Improvements Project on July 11, 2017.
The Project consists of the installation of new pavement, curb, gutter, sidewalk, ADA ramps, storm drain appurtenances, signage, striping, street lighting and other related work.
DISCUSSION
On November 18, 2020, bids for construction of the Project were opened via video conference. Eleven bids were received ranging from $352,175 to $541,122 (Attachment No. 2). The apparent low bid was rejected as non-responsive because the bidder failed to disclose litigation history as required in the bid documents. The second-lowest bid was submitted by ASG Builders in the amount of $364,096, 0.4 percent below the engineer’s estimate of $365,460. Staff has reviewed and determined it to be the lowest responsible and responsive bid and staff recommends awarding the contract to ASG Builders.
Construction of the Project is scheduled to be completed by late 2021. This timeframe may be subject to change based on the current issues related to the COVID-19 pandemic. The contract includes prevailing wage requirements.
ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(c), work within existing roadways that does not create additional automobile lanes, including the addition of bicycle facilities such as bicycle parking, bicycle-share facilities and bicycle lanes.
FISCAL IMPACT
The cost of the contract is $364,096, plus approximately 10 percent construction contingency of $36,504, for any potential change orders for a total not-to-exceed contract amount of $400,600. Funding for the contract is available in the FY 2020/21 project’s capital improvement program budget in the Streets and Highways Capital Fund.
COORDINATION
This report has been coordinated with the City Attorney’s Office and Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220 or email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
1. Award the Public Works Contract for the Pruneridge Avenue-Lawrence Expressway Bicycle Lane Improvements Project (CE 17-18-09) to the lowest responsive and responsible bidder, ASG Builders, in the amount of $364,096 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and
2. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $36,504 for a total not to exceed amount of $400,600.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Location Map
2. Bid Summary