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File #: 21-1069    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 10/21/2020 In control: Council and Authorities Concurrent Meeting
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Action on an Agreement with KONE, Inc. for Citywide Elevator Maintenance and Repair Services
Attachments: 1. Pricing Summary, 2. Agreement with KONE, Inc.
REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with KONE, Inc. for Citywide Elevator Maintenance and Repair Services

Report
COUNCIL PILLAR
Deliver and enhance high quality efficient services and infrastructure.

BACKGROUND
The Department of Public Works' Facilities Division oversees maintenance and repair services for elevators at various City locations such as the Tasman Garage, Santa Clara Senior Center, Santa Clara Police Department, Santa Clara Convention Center Garage, and City Hall. The elevators are critical to continuing operations in these City buildings and require periodic inspection and maintenance throughout the year. The City uses a contractor for preventative maintenance services, annual testing services, and as-needed repair services to ensure they continue to function properly.

DISCUSSION
In 2020, staff issued an RFP for Citywide Elevator Repair and Maintenance Services on the City's e-procurement system, BidSync. The City received two proposals in response to the RFP from KONE, Inc. and ThyssenKrupp Elevator. Proposals were evaluated by a four-member evaluation team with representation from the Library, Parks & Recreation, Police, and Public Works departments. Each proposal was evaluated based on experience, technical expertise and cost. A Best and Final Offer (BAFO) was issued to both companies to clarify and memorialize any remaining issues, and to obtain final pricing.

Staff recommends awarding an agreement to KONE, Inc. as the best value proposal demonstrating extensive experience, technical expertise and superior service level offerings. The initial term of the proposed agreement is five years and the City may exercise options to extend the agreement after the initial term at its sole discretion. A pricing summary for the initial term of the agreement is provided as Attachment 1. Kone will be required to pay prevailing wages under this Agreement.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "projec...

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