REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Purchase Order to Bear Electrical Solutions, Inc. for Traffic Signal Maintenance, Repair, and Support Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) is responsible for properly operating, maintaining, and managing capital projects associated with the City's 144 traffic signals, 10 high intensity activated crosswalk beacons (HAWK), 14 rectangular rapid flashing beacons (RRFB), and 170 traffic signal cameras. DPW currently partners with Silicon Valley Power (SVP) to complete the following activities:
* Preventative maintenance: annually inspect, clean, and repair traffic signal cabinets, controllers, indications, poles, wiring, and detection
* Emergency repairs: respond to various traffic signal repair requests resulting from traffic collisions and equipment failure
* Construction support: inspect and accept traffic signal infrastructure work completed by contractors
* Underground service alert calls: respond to service calls to mark the presence of underground traffic signal facilities in construction areas
In 2020, SVP responded to 115 emergency repair requests and nearly 13,000 underground service alert calls using the same staff and equipment performing substation maintenance. This work coupled with the quantity of traffic signal repairs and service calls have strained SVP's limited resources to support the needs of both the electric utility and traffic signal infrastructure.
DPW and SVP staff recommend that the City contract with a specialty contractor to complete future preventative maintenance, emergency repair, construction support, and underground service alert activities for traffic signals, HAWKs, and RRFBs. The use of a contractor will provide dedicated resources for operations and maintenance of this infrastructure. The contractor will be responsible for all traffic signal maintenance, repa...
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