REPORT TO COUNCIL
SUBJECT
Title
Agreement with CentralSquare Technologies, LLC for Enterprise Asset Management Software and Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City has thousands of physical assets that need ongoing maintenance and improvements. Examples of these assets include properties, facilities, infrastructure, vehicles, equipment, streetlights, trees, fleet, and underground utility structures. In order to efficiently manage these assets, the City established an Enterprise Asset Management Program (EAM PROGRAM) that was originally deployed in 2013. The goal of the program is to:
* Optimize quality, utilization, and performance of these assets
* Reduce operational costs
* Streamline the process for scheduling preventive maintenance, work order management to log, assign and track issues that require attention
* Catalog and track the geographical location of assets
* Ensure regulatory compliance when required
The City's EAM PROGRAM utilizes two key software applications to accomplish these goals: Enterprise Geographic Information System (GIS) and Enterprise Asset Management (EAM) from software providers ESRI and CentralSquare, respectively. The GIS application records the location of physical assets as described above. Both applications have been integrated to provide seamless functionality. The EAM application is integrated with GIS to provide both asset management and work order management services, enabling City departments to track the location, status, labor, cost, utilization, and maintenance of assets. In day-to-day operations, the EAM application tracks City assets, captures inventory for departments, schedules maintenance tasks, and provides the necessary data for strategic planning of critical infrastructure replacements.
The EAM application was competitively let and originally implemented in 2013 for the Water and Sewer Utilities Department. The solution proved ...
Click here for full text