REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Purchase Orders with Technology, Engineering & Construction, Inc. and California Hazardous Services, Inc. for Fuel Storage Tank Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Department of Public Works (DPW) manages the maintenance, repair, testing and regulatory compliance of its fuel storage tanks. The department has nine underground storage tanks (USTs) and three aboveground storage tanks (ASTs) at various locations throughout the City. The City typically contracts out the maintenance of the tanks to ensure they function properly. The services provided include certified testing, inspection, cleaning, repairs, fuel sampling and analysis and compliance training for staff.
Since 2016, the City has contracted with Technology, Engineering & Construction, Inc. and California Hazardous Services, Inc. to provide fuel storage tank services. The current purchase orders with these two vendors are set to expire on June 30, 2021.
DISCUSSION
On January 28, 2021, a competitive Request for Bids (RFB) was published on the City's bid notification system for fuel storage tank services. The RFB was viewed by 63 firms and four bids were submitted.
The RFB was divided into two service areas or packages:
* Package 1: Fuel storage tank compliance services including annual certified storage tank testing, tank inspection services, repair services, and certified training.
* Package 2: Fuel quality maintenance services, including storage tank cleaning and fuel filtering services.
Bidders had the option of bidding on one or both packages. The bids received are shown below:
Package 1:
Vendor
Bid
Technology, Engineering & Construction, Inc.
$41,420
Able Maintenance
$63,243
Balch Petroleum Contractors and Builders, Inc.
$87,943
Package 2:
Vendor
Bid
California Hazardous Services, Inc.
$10,440
Technology, Engineering & Construction, ...
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