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File #: 21-992    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 7/15/2021 In control: Council and Authorities Concurrent Meeting
On agenda: 8/24/2021 Final action: 8/24/2021
Title: Informational Report on Dates and Purpose of Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period April 1, 2021 to June 30, 2021
Attachments: 1. Stadium Authority and Stadium Manager Meeting Minutes for the Period 4-1-21 to 6-30-21.pdf
REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Dates and Purpose of Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period April 1, 2021 to June 30, 2021

Report
BOARD PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority staff and Stadium Manager be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.

Furthermore, at the August 25, 2020 meeting, the Stadium Authority Board directed staff to prepare minutes for all future Stadium Authority/Stadium Manager staff meetings.

DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority staff and Stadium Manager for the period of April 1, 2021 to June 30, 2021 are listed below.

Date
Meeting Purpose
4/1/2021
Weekly Accounting Status Calls (via Microsoft Teams)
4/8/2021
FY2019-20 Non-NFL Event Review Meeting (via Microsoft Teams)
4/15/21
Santa Clara Stadium Authority/Stadium Management Company Monthly Coordination Meeting (via Zoom)
4/15/2021
Shared Expense Budget Follow Up Meeting (via Microsoft Teams)
4/16/2021
Shared Expense Budget Follow Up Meeting (via Microsoft Teams)
4/29/2021
Weekly Accounting Status Calls (via Microsoft Teams)
5/6/2021
Weekly Accounting Status Calls (via Microsoft Teams)
5/20/2021
Weekly Accounting Status Calls (via Microsoft Teams)
5/27/2021
Weekly Accounting Status Calls (via Microsoft Teams)
6/7/2021
FY2019-20 Shared Expense Review (in-person meeting)
6/8/2021
Weekly Accounting Status Calls (via Microsoft Teams)
6/9/2021
Coordinate IT staff's onsite visit for June ...

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