REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders with Guerra Construction Group and SpenCon Construction for As-Needed Asphalt and Concrete Repair and Replacement Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) provides various services related to maintaining the City's sidewalks, curbs, and gutters. This work includes grinding as well as removing and replacing concrete to mitigate tripping hazards. The City does not have adequate staff to maintain all these facilities and as a result, utilizes contractors to provide concrete maintenance services. The current agreement expires on December 31, 2021.
DPW also maintains City streets in addition to various alleyways and parking lots. Most street rehabilitation work is scheduled in advance and performed by contractors under the Annual Street Rehabilitation program. DPW staff regularly performs small asphalt removal and replacement, pothole repairs, and crack sealing. DPW does not have the capacity to efficiently complete large asphalt repairs. The proposed agreement will provide a mechanism to quickly complete these larger repairs.
DISCUSSION
Bid Summary
Pursuant to City Code Section 2.105.330, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with award recommendation to the lowest bidder.
In September 2021, the City released an RFB for as needed concrete repair and replacement services and as-needed asphalt repairs. A total of 36 companies viewed the RFB which was posted on the City's e-procurement system, and two bids were received as follows:
Bidder
Total Base Bid for Forecast Usage
Guerra Construction Group
$ 351,784
SpenCon Construction
$ 573,020
Bid Award
Staff recommends award of purchase orders to both Guerra Construction Group (90 percent) and SpenCon Construction (10 percent) for a one-year term. As the low bidder, Guerra Constructi...
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