REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action to Award Purchase Order to ECS Imaging, Inc. for Stadium Builder License Laserfiche Integration Support Services, Transact Office Supplies and Equipment Purchases, and Approve Expenses Incurred Between November 23-30, 2021
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As of the effective date of the Ordinance, November 8, 2019, all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
The Executive Director is requesting authorization for the following:
1. Retroactive award of purchase order to ECS Imaging, Inc. (ECS) in an amount not to exceed $10,238 for Stadium Builder License (SBL) Laserfiche integration support services;
2. Transact purchases for office supplies and equipment for Stadium Authority staff; and
3. Retroactive approval of office supplies and equipment expenses that were incurred between November 23-30, 2021.
DISCUSSION
On March 23, 2021, the Board approved the Stadium Authority FY 2021/22 Operating, Debt Service and Capital Budget (Budget). The General and Administrative Budget within the Stadium Authority FY 2021/22 Budget contains line items for Administrative Services and Other Expenses. Stadium Authority staff has obtained quotes for the following items pursuant to the appropriate Purchasing Sections under Chapters 2.105 and 17.30 of the Santa Clara City Code. Staff is following the City Code provisions listed below for consistency and to ensure that best practices in public sector procurement are being followed:
* 2.105.280 "Informal Bidding" where the award recommendation is determined ...
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