City of Santa Clara - File #: 22-162

• File #: 22-162
• Version: 1
• Type: Consent Calendar
• Status: Agenda Ready
• File created: 1/24/2022
• In control: Council and Authorities Concurrent Meeting
• On agenda: 7/12/2022
• Final action: 7/12/2022
• Title: Action on Contract No. 2420A with Hot Line Construction, Inc. for Electric Utility Overhead Services and Contract No. 2004D with Daleo, Inc. for Electric Utility Substructure and Aerial Fiber Optic Cable Authorizing the City Manager to Negotiate and Execute Amendments to the Contracts to Extend the Term One Year, Renegotiate Rates, and Increase Total Maximum Compensation.

Date	Ver.	Action By	Action	Result
7/12/2022	1	Council and Authorities Concurrent Meeting

REPORT TO COUNCIL
SUBJECT
Title
Action on Contract No. 2420A with Hot Line Construction, Inc. for Electric Utility Overhead Services and Contract No. 2004D with Daleo, Inc. for Electric Utility Substructure and Aerial Fiber Optic Cable Authorizing the City Manager to Negotiate and Execute Amendments to the Contracts to Extend the Term One Year, Renegotiate Rates, and Increase Total Maximum Compensation.

Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
To meet its mission and goals, the City of Santa Clara's Electric Department, Silicon Valley Power (SVP), requires a variety of specialized services, including:

? Construction Services for Electric Utility Overhead Facilities, currently provided by Hot Line Construction (Hot Line); and

? Electric Utility Substructure and Aerial Fiber Optic Cable Construction currently provided by Daleo, Inc. (Daleo)

Hot Line:
On April 18, 2017, Council approved the specifications and advertisement for bid for the Electric Utility Overhead Facilities Master Construction Agreement (Public Works Contract 2420A). Two bids were received and Hot Line Construction, Inc. (Hot Line) was the low bidder for this contract. A Master Construction Agreement Document 00520 Between the City of Santa Clara and Hot Line Construction Inc. (Contract 2420A) was awarded on July 11, 2017. Hot Line provides distribution overhead re-conductoring, utility pole and cross arm replacement, and other related tasks that help to maintain the integrity of SVP's infrastructure. Contract 2420A was anticipated not to exceed $1,000,000 annually during a three-year term total cost based on per unit pricing and the number of projects per year. SVP authorizes work using a call order process defined in the contract. On January 12, 2021; Council authorized the City Manager to execute Amendment No. 1 Contract No. 2420A authorizing staff to issue call orders through July 31, 2022 with no change to the maximu...