REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from the Stadium Authority for Action Regarding Stadium Manager's Request to Award Purchase Order to Lutron Services Co., Inc. (Lutron) for Technology Support Plan for Existing Lutron Lighting System at Levi's Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As result of Ordinance No. 2005, the Stadium Manager is also required to request Board approval before entering into agreements on behalf of the Stadium Authority. As of the effective date of the Ordinance (November 8, 2019), all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
As the Stadium Manager, Forty Niners Stadium Management Company, LLC is responsible for maintaining "the Stadium in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility" as required by the Management Agreement between the Stadium Authority and Stadium Manager.
The Stadium Manager is requesting for the following:
* Approval to award a purchase order to Lutron for a proprietary technology support plan that will provide support, troubleshooting, training, maintenance, and diagnostics for the existing Lutron lighting system for a three year term from July 15, 2022 to July 14, 2025 in an amount not to exceed $46,091 per contract year. The total not to exceed amount is $138,273 over the three year period, subject to budget appropriations.
Chapter 17.30.070 states that, "Except for reserved purchase order numbers assigned by the purchasing officer, the purchasing officer shall not issu...
Click here for full text