REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from the Stadium Authority for Action Regarding Stadium Manager's Request to Award Purchase Orders to Pacific Coast Flag for City of Santa Clara Flags for Levi's Stadium and Guardian Booth LLC for Security 24/7 Gate C Employee Entrance Booth CapEx Project
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As result of Ordinance No. 2005, the Stadium Manager is also required to request Board approval before entering into agreements on behalf of the Stadium Authority. As of the effective date of the Ordinance (November 8, 2019), all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
As the Stadium Manager, Forty Niners Stadium Management Company, LLC, is responsible for maintaining "the Stadium in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility" as required by the Management Agreement between the Stadium Authority and ManCo.
The Stadium Manager is requesting approval for the following:
1. Approval to award a purchase order to Pacific Coast Flag in the amount of $1,280 to purchase five 8x12' City of Santa Clara flags for the Stadium. These costs are classified in the Stadium Authority Fiscal Year (FY) 2022/23 Shared Stadium Manager Expenses as Non-Compensation Expenses for the Engineering Department. These expenses are under Legal Contingency in the FY 2022/23 Budget; and
2. Approval to award a purchase order to Guardian Booth LLC in the amount of $25,775 to procure a pre-manufactured security guard booth at Gate C,...
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