REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Amendments to Agreements for the Financial Management System for the Stadium Authority
Report
COUNCIL PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On October 13, 2020, the Stadium Authority Board (Board) authorized the Executive Director to execute agreements with Armanino, LLP and InTWO, Inc. (formerly SaaSplaza, Inc.) for the purchase and implementation of Microsoft Dynamics Great Plains (Great Plains), the Stadium's Financial Management System (FMS). Both vendors were originally selected through a competitive procurement process. Armanino is the software integrator, and InTWO is the provider of Great Plains and cloud/hosting services.
The FMS implementation project kicked off on November 20, 2021 with participation from both Stadium Manager and Stadium Authority staff. As part of the project deliverables, Armanino developed a business process roadmap for the project and assisted in the implementation of Great Plains. Armanino also recommended the Stadium Authority to operate Great Plains on an independent database structure and upgrade the database environment to a more recent version. On April 19, 2022, the team successfully went live with the new Great Plains instance hosted by InTWO.
DISCUSSION
Amendment No. 1 to the Agreement with Armanino, LLP
This amendment adds managed services to the agreement in order for Armanino to continue providing ongoing management and support of the FMS. Managed services are required for all systems after go-live so there is ongoing support for issue resolution, system maintenance, and system optimization. The proposed services include functional and technical support, system reviews, application administration, consultant time for ad-hoc items. The annual cost for the managed services plan is $25,326, or $75,978 over three years, from November 1, 2022 to October 31, 2025. Staff is requesting approval to extend the term of the agre...
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