REPORT TO COUNCIL
SUBJECT
Title
Action on Award of a Purchase Order to Pump Repair Service Co. for the Purchase and Installation of a New Pump and Motor at Water Well Station 23 and Related Budget Amendment and a Class 1 Categorical Exemption Under CEQA
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Water and Sewer Utilities Department (Department) is responsible for providing dependable supply of safe, potable water for the residents and businesses in Santa Clara. Today, the City's water supply comes from 20 active groundwater wells and water purchased from the Santa Clara Valley Water District (Valley Water) and the San Francisco Public Utilities Commission (SFPUC).
Due to the current drought, wholesale water supplies from the Valley Water and SFPUC have been significantly reduced as water has become scarce throughout the region. In addition, the City has lost a number of wells from decommissioning of aging wells. To offset the shortfall, the Department is proposing to reactivate Water Well Station 23 (Well-23) which has been out of service since September 2018. To reactivate the well, staff determined that the existing pump and motor need to be replaced.
DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted, with award recommendation to the lowest responsive and responsible bidder. In September 2022, the City issued a RFB which was posted on the City's e-procurement system. Three responsive bids were received as follows:
Bidder
Bid Amount
Pump Repair Service Co.
$289,960
Maggiora Bros Drilling
$314,292
PumpMan NorCal
$334,538
Staff recommends award of purchase order to Pump Repair Service Co. as the lowest responsive, responsible bidder. The bid amount of $289,960 includes all labor, equipment, tools, and materials to remove the existing pump and motor, conduct well videos, perform a downhole mechanical cleaning if required, and install the new...
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