REPORT TO THE CHARTER REVIEW COMMITTEE
SUBJECT
Title
Discussion and Action on Proposed Community Engagement Strategies and Other Resources for the 2023 Charter Review Committee
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The purpose of this item is to seek approval from the Charter Review Committee ("Committee") on elements of a proposed community engagement strategy including additional data research that will be provided to the Committee to assist with their deliberations. Specific items for approval include the discussion of a proposed format for public hearings and communications channels to be used for public outreach.
DISCUSSION
In the current proposed schedule, staff has included two public hearings, with one to take place at the Santa Clara Central Park Library and the other at Santa Clara City Hall, Council Chambers.
All meetings of the Committee will be conducted in a hybrid environment so that residents who cannot attend the meeting in person, may do so online. In addition, recordings of the meetings will be posted on the City's website for those individuals who cannot attend on the day of the scheduled meeting. In order to allow for adequate time to promote the remainder of the Committee meetings, staff is requesting that the Committee members take action to finalize the meeting calendar to accommodate any scheduling conflicts that may exist.
Proposed Outreach Strategies
In addition to establishing a set meeting calendar, staff is proposing the following outreach strategies:
1. Two public hearings
a. Staff is proposing the following format for the two public hearings: 1) Presentation on Best Practice Information and Expert Testimony regarding attributes that distinguish elected from appointed positions. This would allow for presentations both the Santa Clara Police Chief, the City Clerk and outside experts; 2) Questions from the Committee; 3) testimony from the public; 4) Closing remarks. It is recommended ...
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