REPORT TO COUNCIL
SUBJECT
Title
Authorize the Mayor to Execute an Agreement with Daniel Keen in the amount of $50,000 to Facilitate the Performance Evaluation Process for Council Appointees (City Manager and City Attorney)
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The City Manager and City Attorney Council Appointees each have an Employment Agreement that describe the terms and conditions of employment. This includes a provision that the City Council will undertake a performance appraisal of the employee at least every twelve (12) months. The City Council maintains the discretion to conduct a performance appraisal more regularly if necessary.
The City Council has expressed an interest in retaining a consultant to facilitate the performance appraisal process for the City Attorney and City Manager. A facilitated process takes approximately two (2) to three (3) months and generally includes an interview with the Council Appointee and completion of a self-assessment, interview with each Councilmember and a report that summarizes the feedback from the City Council, followed by a facilitated meeting with the City Council and Council Appointee.
The Human Resources Department reached out to three (3) vendors that facilitate performance appraisals for Council Appointees. Two (2) of the three (3) vendors provided a proposal.
Vendor
Estimated Cost for Each Council Appointee
Daniel Keen
$12,300
Additional Executive Session meetings include a fee of $500 plus travel expenses
Municipal Resource Group, LLC
$24,000
Additional work to be billed at $400/hour
Both vendors provide a very similar process when facilitating the performance evaluation process for a Council appointee and both vendors are available to facilitate the process.
DISCUSSION
The City Attorney was due a performance appraisal in March 2024 and the City Manager will be due a performance appraisal in May 2024.
The City Council has expressed an interest in re...
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