REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 with Life Scan Wellness Center for Occupational Medical Services for Santa Clara Fire Department Personnel
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Fire Department is required by Occupational Safety and Health Administration (OSHA) and recommended by National Fire Protection Association (NFPA), to provide annual medical evaluations of its sworn personnel. Some of the required and recommended exams include audiogram, spirometry, bloodborne pathogen testing, respiratory clearance, cardiac stress tests, cancer screening including fecal occult screening and fitness evaluations. The department has been providing these annual medical evaluations for over 30 years.
In June 2022, the city executed an agreement with Life Scan Wellness (Life Scan) for occupational medical services (Attachment 1). Under this agreement, Life Scan provides the annual occupational physical exams for Fire Department sworn personnel for a maximum compensation not-to-exceed $100,000 through April 30, 2023. In April 2023, Amendment No. 1 was executed to extend the term of the agreement through April 30, 2024, and increase compensation by $138,547 ($116,861 for annual physicals plus $21,686 in contingency) for a revised maximum compensation not-to-exceed $238,547 (Attachment 2).
When the City entered into the original agreement, staff leveraged the City of Modesto's Request for Proposals (RFP) conducted for fire medical services. City Code Section 2.105.270(d) states that the City may, without observing competitive procurement requirements, contract directly with a vendor at a price and on terms obtained through a competitive bidding process of another public agency, even if the City has not joined with the public agency in such competitive process or purchase. Any such competitive process shall meet or exceed the competitive bidding process of the City. Three proposers...
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