REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of April 1 to June 30, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of April 1 to June 30, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
Date
Meeting Purpose
04/05/2024
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom)
04/08/2024
Super Bowl LX Master Planning Session Meeting (in person)
04/09/2024
Arbitration Issues Meeting (via Teams)
04/11/2024
Public Works Procurement Meeting (via Teams)
04/15/2024
Disability Access Services Meeting (via phone)
04/16/2024
Event Security RFP Discussion Meeting (via Teams)
04/17/2024
Weekly Accounting Status Meeting (via Teams)
04/19/2024
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom)
04/19/2024
Financial Management System/Managed Services Status Meeting (via Zoom)
04/22/2024
Insurance Meeting (via phone)
04/22/2024
Arbitration Issues Meeting (via Teams)
04/22/2024
Disability Access Services Meeting (via phone)
04/24/2024
Weekly Accounting Status Meeting...
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