REPORT TO COUNCIL
SUBJECT
Title
Consider the Establishment of a Council Policy Manual
Report
BACKGROUND
At the April 23, 2018 Governance Committee meeting, staff brought forward the attached report (Attachment 1). At the meeting, the Committee reviewed the Council Policy Manual Work Plan Matrix (Attachment 2) that primarily focused on reviewing and updating the City's Policies and Procedures Manual. Additionally, the Committee intends to focus on reviewing administrative streamlining proposals brought forward by staff.
At the Committee meeting, staff presented the proposed Council Policy Manual Policy (Attachment 3), which would serve as a preamble to the City's current Policies and Procedures Manual, and recommended to rename the City of Santa Clara Policies and Procedures Manual.
DISCUSSION
The Governance Committee approved staff's recommendation to change the title of the current manual from "City of Santa Clara Policy and Procedure Manual" to "City of Santa Clara Council Policy Manual" to focus the City of Santa Clara Council Policy Manual on policies and procedures by which the City Council, Boards, Commissions, Standing and Ad Hoc Committees, shall conduct City business and activities. As the City of Santa Clara Policy and Procedure Manual was adopted by resolution, staff recommends repealing Section C of Resolution No. 6603 (Attachment 4) to effectuate the title change.
Further, as recommended by the Governance Committee, staff is bringing forward the adoption of the Council Policy Manual Policy. This policy will serve as a preamble to the Council Policy Manual and provides the procedure for the preparation, distribution, maintenance, review, and approval of Council policies.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity tha...
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