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File #: 20-614    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 6/3/2020 In control: Council and Authorities Concurrent Meeting
On agenda: 9/1/2020 Final action: 9/1/2020
Title: Action on a Resolution for the Use of City Electric Forces at Various Locations [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Attachments: 1. Resolution - Use of City Electric Forces, 2. Resolution No. 20-8884
REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution for the Use of City Electric Forces at Various Locations [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]

Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section."

DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.

Estimate Number: 36298
Location: 753 Poplar Street
Type of Service: Reliability
Description of Work: Install new 45' class 1 pole to replace existing rotten pole. Replace existing 25kVA overhead transformer.
Estimated Cost: $5,609
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Bet...

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